Adult Learning Scheme - Group Tutor Guidelines
Revised June 2010
- It is very important to fill in your class register accurately and that you keep them safe. Registers are the property of the VEC and, as such, are open to auditors. Please fill in registers during or immediately after each session. Take attendance, record number of students present at the bottom, number of hours taught and then initial the end of each column. Please skip some columns between each new month as this makes it easier for us to read. If you are in any doubt about this procedure ask your Resource worker or Louise.
- In February 2010, Louise distributed a template showing how exactly the monthly claim forms should be completed. Any claim forms completed incorrectly will be returned to the tutor, which may result in payment being delayed until the following month.
- Registers and claim forms need to be submitted by the last Friday in the month or by the date given to you by Louise. Any late registers/claim forms will not be paid until the following month. Submitting these on time is each tutorís responsibility. Leave your completed claim form in your register in your pigeon hole or the pigeon hole of your Resource worker. Monthly reports must accompany your register and claim form.
- Tutors are expected to plan and deliver all classes they are contracted for, except when away at approved tutor training or in unavoidable circumstances. If a tutor must miss a class while on approved tutor training, it is his/her responsibility to arrange appropriate substitution in agreement with the Adult Literacy Organiser and programme Coordinator. Class plans and relevant materials must be provided to the substitute. We strive for continuity for our students and tutors should make every effort to ensure minimum interruption.
- If, by chance, a tutor arrives to class and no students turn up, the tutor will be paid for one hour, on the first occasion. After this, it is the tutorís responsibility to contact their students (themselves or through the office) before the next class to confirm attendance for the next class. Tutors will not be paid if all students fail to show up more than once in a row. If there is a problem of any kind regarding studentsí attendance, I would appreciate it if tutors could pass this information on to me as soon as possible.
- The minimum amount of students necessary to form an adult literacy group is three. Tutors with groups of three must make an extra effort to encourage full attendance. Every effort will be made to keep a group going if it drops below three; however, if low attendance continues, it will not be possible to continue getting paid for these hours as a group with less than three is not viable.
- Tutors who are getting paid for tutoring 3 one-to-ones (registered as a small group), will be paid for 2 of the 3 hours i.e. 1 hour is a volunteer hour. If only 2 students attend, then the tutor can claim for 1 hour and the other hour is a volunteer hour. If only 1 student attends, this is a volunteer hour.
- All group tutors need to be aware that paid hours can and will fluctuate from term to term, according to demand for a particular class and available budget.
- Tutors are asked to submit written feedback monthly for each group; the blank reports are in all the centres. Please complete the reports and submit with your register and claim form by the last Friday of each month or on the date indicated by Louise.
- Tutors are expected to be familiar with our FETAC Quality Assurance policies and procedures. These and other FETAC guidelines are on our website www.southtippals.com
- All tutors need to make an effort to attend local in-service training and NALA 1-day workshops. Participating in this training is an important part of your role as a tutor. Tutors are not paid to attend any training days; however, if the training is taking place at a time when the tutor would normally be tutoring, the tutoring hours can be claimed as long as it is approved by the ALO.
12. Tutors are expected to attend planning and evaluation meetings with your programme coordinators/resource workers/ALO. Attendance at these meetings does not require the level of preparation as a class does, therefore half the tutor rate can be claimed per hour. i.e. a tutor can claim 0.5 hours per hour of meeting.
- Experienced group tutors are advised to avail of accredited training if they do not have any third level qualification. Also, tutors with third level qualifications may find it beneficial to attend training that is specific to adult literacy tutoring. Permission to attend any course must be requested in writing to the ALO prior to booking. While all requests for training will be hopefully honoured, budget constraints can affect the possibility of attending training.
- Travel expenses to and from training courses will be reimbursed to tutors at VEC rates.
- These guidelines are subject to change depending on various factors, such as VEC policy, funding, etc.
Adult Literacy Organiser
June 30th 2010